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OneNote Keyboard Shortcuts
OneNote is a popular note-taking application developed by Microsoft. It provides users with a platform to capture, organize, and sync their notes across different devices. OneNote offers a range of features that make it a versatile tool for both personal and professional use.
One of the key advantages of OneNote is its flexibility. Users can create and organize their notes in a hierarchical structure using notebooks, sections, and pages. This allows for efficient organization and easy navigation within the application. Additionally, OneNote supports multiple types of content, including text, images, audio recordings, and even handwritten notes, making it suitable for a variety of purposes.
Another useful feature of OneNote is its ability to collaborate. Users can share their notebooks with others, enabling real-time collaboration on projects and facilitating teamwork. This can be particularly valuable for students working on group assignments or teams collaborating on projects in a professional setting.
Overall, OneNote is a powerful tool for capturing and organizing information, whether it’s for personal use or collaborative work. Its flexibility, collaboration features, and integration with other Microsoft Office applications make it a valuable asset for users seeking an efficient and versatile note-taking solution.
Frequently used shortcuts in OneNote
| Task | Shortcut |
| Open a new OneNote window. | Ctrl+M |
| Create a Quick Note. | Ctrl+Shift+M or Alt+Windows logo key+N |
| Dock the OneNote window. | Ctrl+Alt+D |
| Undo the previous action. | Ctrl+Z |
| Redo the previous action, if possible. | Ctrl+Y |
| Select all items on the current page. | Ctrl+A To expand the selection, press Ctrl+A again. |
| Cut the selected text or item. | Ctrl+X |
| Copy the selected text or item to the clipboard. | Ctrl+C |
| Paste the contents of the clipboard. | Ctrl+V |
| Move to the beginning of the line. | Home |
| Move to the end of the line. | End |
| Move one word to the left. | Ctrl+Left arrow key |
| Move one word to the right. | Ctrl+Right arrow key |
| Delete one character to the left. | Backspace |
| Delete one character to the right. | Delete |
| Delete one word to the left. | Ctrl+Backspace |
| Delete one word to the right. | Ctrl+Delete |
| Insert a line break without starting a new paragraph. | Shift+Enter |
| Check spelling. | F7 |
| Open the thesaurus for the currently selected word. | Shift+F7 |
| Display the context menu for the currently focused object. | Shift+F10 or Windows Menu key |
| Perform the action suggested on the Information Bar when it appears at the top of a page. | Ctrl+Shift+W |
| Play the selected audio recording. | Ctrl+Alt+P |
| Stop audio recording playback. | Ctrl+Alt+S |
| Skip the current audio recording backward by 10 seconds. | Ctrl+Alt+Y |
| Skip the current audio recording forward by 10 seconds. | Ctrl+Alt+U |
These frequently used keyboard shortcuts listed for Microsoft OneNote are the most-used, therefore, the list is good for a start. Practice using them today.
Microsoft Access Keyboard Shortcuts
Microsoft Access is a relational database management system developed by Microsoft. It provides an easy-to-use interface for creating and managing databases. With Access, you can create tables, forms, queries, and reports to organize and analyze your data. It also supports various data entry forms and automation tools to streamline data management tasks. Whether you’re a small business owner or an individual looking to organize and analyze your data, Microsoft Access can be a valuable tool in your toolkit.
Microsoft Access offers a range of keyboard shortcuts to help users navigate and perform tasks more efficiently. Here are some keyboard shortcuts to help your productivity in Microsoft Access:
Frequently Used Shortcuts
This table itemizes the most frequently used shortcuts in Access desktop databases.
| Task | Shortcut |
| Select the active tab of the ribbon and activate KeyTips. | Alt or F10 (To move to a different ribbon tab, use KeyTips or the arrow keys.) |
| Go to the Home tab. | Alt+H |
| Go to the Tell me box on the ribbon. | Alt+Q, and then enter the search term |
| Display the shortcut menu for the selected item. | Shift+F10 or the Windows Menu key |
| Move the focus to a different pane of the window. | F6 |
| Open an existing database. | Ctrl+O or Ctrl+F12 |
| Show or hide the Navigation Pane. | F11 |
| Show or hide a property sheet. | F4 |
| Switch between Edit mode (with insertion point displayed) and Navigation mode in the Datasheet View or Design View. | F2 |
| Switch to the Form View from the form in the Design View. | F5 |
| Move to the next or previous field in the Datasheet View. | Tab key or Shift+Tab |
| Go to a specific record in the Datasheet View. | Alt+F5, then, in the record number box, type the record number and press Enter |
| Open the Print dialog box (for datasheets, forms, and reports). | Ctrl+P |
| Open the Page Setup dialog box (for forms and reports). | S |
| Open the Find tab in the Find and Replace dialog box in the Datasheet View or Form View. | Ctrl+F |
| Open the Help window. | F1 |
| Exit Access. | Alt+F4 |
Navigate the ribbon with only the keyboard
The ribbon is the banner at the top of Access, organized into tabs. When selected, each ribbon tab displays a different ribbon, which is made up of groups, and each group includes one or more commands.
You can navigate the ribbon with just the keyboard. KeyTips are special key combinations you can use to quickly get to a command on the ribbon by pressing a few keys, regardless of where you are in Access. Every command in Access can be given by using a KeyTip.
Note: Add-ins and other programs might add new tabs to the ribbon and might provide KeyTips for those tabs.
There are two ways to navigate the tabs in the ribbon:
- To get to the ribbon, press Alt, and then, to move between the tabs, use the Right and Left arrow keys.
- To go directly to a tab on the ribbon, press one of the following KeyTips:
| Task | Shortcut |
| Go to the File menu. | Alt+F |
| Go to the Home tab. | Alt+H |
| Go to the Create tab. | Alt+C |
| Go to the External Data tab. | Alt+X or Alt+X, 1 |
| Go to the Database Tools tab. | Alt+Y, 2 |
| Go to the Table tab. | Alt+J, T |
| Go to the Add-ins tab, if present. | Alt+X, 2 |
| Go to the Tell me box on the ribbon. | Alt+Q |
Use the keyboard to work with ribbon tabs
- To move to the ribbon tabs, press Alt. To go directly to a tab, press its KeyTip.
- To move in the group that’s currently selected, press the Down arrow key.
- To move between groups on a ribbon, press Ctrl+Right or Left arrow key.
- To move between commands within a group, press the Tab key or Shift+Tab.
- You activate controls in different ways, depending on the type of the control:
- If the selected control is a button, to activate it, press Spacebar or Enter.
- If the selected control is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down arrow key. Press the Tab key to browse the options. To select the current option, press Spacebar or Enter.
- If the selected control is a list (such as the Font list), to open the list, press the Down arrow key. Then, to move between items, press the Up or Down arrow key.
- If the selected control is a gallery, to select the control, press Spacebar or Enter. Then, press the Tab key to browse the items.
Tip: In galleries with more than one row of items, the Tab key moves the focus from the beginning to the end of the current row. When you reach the end of a row, the focus moves to the beginning of the next row. Pressing the Right arrow key at the end of the current row moves the focus back to the beginning of the current row.
Work with database files
Learn how to use your keyboard to open and save databases and print database information.
Open and save databases
| Task | Shortcut |
| Open a new database. | Ctrl+N |
| Open an existing database. | Ctrl+O or Ctrl+F12 |
| Open the selected folder or file. | Enter |
| Open the folder one level above the selected folder. | Backspace |
| Delete the selected folder or file. | Delete |
| Display a shortcut menu for a selected item such as a folder or file. | Shift+F10 or the Windows Menu key |
| Move forward through options. | Tab key |
| Move backward through options. | Shift+Tab |
| Open the Look in list. | F4 or Alt+I |
| Save a database object. | Ctrl+S or Shift+F12 |
| Open the Save As dialog box. | F12 or Alt+F, S |
Print Database Information
| Task | Shortcut |
| Print the current or selected object. | Ctrl+P |
| From Print Preview, open the Print dialog box. | P or Ctrl+P |
| From Print Preview, open the Page Setup dialog box. | S |
| Cancel Print Preview or Layout Preview. | C or Esc |
| From the File menu, return to your database. | Esc |
Navigate in the Access workspace
Learn how to use keyboard shortcuts to move in the Access workspace. You’ll also learn how to change how databases are shown in Access.
Switch from tabbed documents to windowed documents
By default, Access databases are shown as tabbed documents. If you want to work with documents in overlapping windows instead, you can change the document window options in the app options.
- To go to the File menu, select File or press Alt+F.
- Select Options. The Access Options dialog box opens.
- Select Current Database.
- Under Document Window Options, select Overlapping Windows, and then select OK.
- Close and reopen the current database for the option to take effect.
Move in the Access workspace
| Task | Shortcut |
| Show or hide the Navigation Pane. | F11 |
| Go to the Search box in the Navigation Pane when the focus is already on the Navigation Pane. | Ctrl+F |
| Switch to the next or previous pane in the workspace. | F6 or Shift+F6 You might need to press F6 more than once. If pressing F6 doesn’t display the task pane you want, press Alt to move the focus to the ribbon, and then press Ctrl+Tab to move to the task pane. |
| Switch to the next or previous database window. | Ctrl+F6 or Ctrl+Shift+F6 |
| Restore the selected minimized window when all windows are minimized. | Enter |
| Close the active database window. | Ctrl+W or Ctrl+F4 |
| Switch between the Visual Basic Editor and the previous active window. | Alt+F11 |
Work with menus, dialog boxes, wizards, and property sheets
Learn how to use the keyboard shortcuts to navigate and use menus, dialog boxes, wizards, and property sheets.
Use menus
| Task | Shortcut |
| Show KeyTips. | Alt or F10 |
| Show the program icon menu (on the program title bar), also known as the control menu. | Alt+Spacebar |
| With the menu or submenu visible, select the next or previous command. | Down or Up arrow key |
| Select the menu to the left or right or, when a submenu is visible, switch between the main menu and the submenu. | Left or Right arrow key |
| Select the first or last command on the menu or submenu. | Home or End |
| Open the selected menu, or perform the action assigned to the selected button. | Spacebar or Enter |
| Open a shortcut menu or open a dropdown menu for the selected gallery item. | Shift+F10 or the Windows Menu key |
| Scroll up or down in the selected gallery list. | Page up or Page down |
| Move to the top or bottom of the selected gallery list. | Ctrl+Home or Ctrl+End |
| Close the visible menu and submenu at the same time. | Alt |
| Close the visible menu or, with a submenu visible, close only the submenu. | Esc |
Use dialog boxes
| Task | Shortcut |
| Switch to the next tab in a dialog box. | Ctrl+Tab |
| Switch to the previous tab in a dialog box. | Ctrl+Shift+Tab |
| Move to the next or previous option or option group. | Tab key or Shift+Tab |
| Move between options in the selected dropdown list box or move between options in a group of options. | Arrow keys |
| Perform the action assigned to the selected button or select or clear the checkbox. | Spacebar |
| Open the list if it is closed and move to an option in the list. | First letter of an option in a dropdown list |
| Select the option, or select or clear the checkbox by the letter underlined in the option name. | Alt+letter key |
| Open the selected dropdown list box. | Alt+Down arrow key |
| Close the selected dropdown list box. | Esc |
| Perform the action assigned to the default button in the dialog box. | Enter |
| Cancel the command and close the dialog box. | Esc |
Use wizards
| Task | Shortcut |
| Toggle the focus forward between controls in the wizard. | Tab key |
| Toggle the focus between sections (header, body, and footer) of the wizard. | F6 |
| Complete the wizard. | Alt+F |
These are just a few examples of the keyboard shortcuts available in Microsoft Access. You can explore more shortcuts and customize them to suit your workflow by going to the “File” menu, selecting “Options,” and then navigating to the “Customize Ribbon” tab. You can also get the complete keyboard shortcuts for Access from us on Amazon.
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15 (Fifteen) Special Keyboard Shortcuts.
The fifteen special keyboard shortcuts are fifteen (15) shortcuts every computer user should know.
The following is a list of keyboard shortcuts every computer user should know.
Ctrl + A: Control plus A, highlights or selects everything you have in the environment where you are working.
If you are like “Wow, the content of this document is large and there is no time to select all of it, besides, it’s going to mount pressure on my computer?” Using the mouse for this is an outdated method of handling a task like selecting all, Ctrl+A will take care of that in a second.
- Ctrl + C: Control plus C copies any highlighted or selected element within the work environment.
Saves the time and stress which would have been used to right click and click again just to copy. Use ctrl+c.
- Ctrl + N: Control plus N opens a new window.
Instead of clicking File, New, blank/ template and another click, just press Ctrl + N and a fresh window will appear instantly.
- Ctrl + O: Control plus O opens a new program.
Use ctrl +O when you want to locate / open a file or program.
- Ctrl + P: Control plus P prints the active document.
Always use this to locate the printer dialog box, and thereafter print.
- Ctrl + S: Control plus S saves a new document or file and changes made by the user.
Please stop! Don’t use the mouse. Just press Ctrl+S and everything will be saved.
- Ctrl +V: Control plus V pastes copied elements into the active area of the program in use.
Using ctrl+V in a case like this Saves the time and stress of right clicking and clicking again just to paste.
- Ctrl + W: Control plus W is used to close the page you are working on when you want to leave the work environment.
“There is a way Debby does this without using the mouse. Oh my God, why didn’t I learn it then?” Don’t worry, I have the answer. Debby presses Ctrl+W to close active windows.
- Ctrl + X: Control plus X cuts elements (making the elements to disappear from their original place). The difference between cutting and deleting elements is that in Cutting, what was cut doesn’t get lost permanently but prepares itself so that it can be pasted on another location selected by the user.
Use ctrl+x when you think “this shouldn’t be here and I can’t stand the stress of retyping or redesigning it in the rightful place it belongs”.
- Ctrl + Y: Control plus Y redoes an undone action.
Ctrl+Z brought back what you didn’t need? Press Ctrl+ Y to remove it again.
- Ctrl + Z: Control plus Z undoes actions.
Can’t find what you typed now or a picture you inserted, it suddenly disappeared or you mistakenly removed it? Press Ctrl+Z to bring it back.
- Alt + F4: Alternative plus F4 closes active windows or items.
You don’t need to move the mouse in order to close an active window, just press Alt + F4 if you are done or don’t want somebody who is coming to see what you are doing.
- Ctrl + F6: Control plus F6 Navigates between open windows, making it possible for a user to see what is happening in windows that are active.
Are you working in Microsoft Word and want to find out if the other active window where your browser is loading a page is still progressing? Use Ctrl + F6.
- F1: This displays the help window.
Is your computer malfunctioning? Use F1 to find help when you don’t know what next to do.
- F12: This enables user to make changes to an already saved document.
F12 is the shortcut to use when you want to change the format in which you saved your existing document, password it, change its name, change the file location or destination, or make other changes to it. It will save your time.
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- Microsoft Word 2016 Keyboard Shortcuts
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About the Computer Keyboard.
1. Definition of Computer Keyboard.
This is an input device that is used to send data to computer memory.
Sketch of a Keyboard
1.1 Types of Keyboard.
- Standard (Basic) Keyboard.
- Enhanced (Extended) Keyboard.
- Standard Keyboard: This is a keyboard designed during the 1800s for mechanical typewriters with just 10 function keys (F keys) placed at the left side of it.
Enhanced Keyboard:
- This is the current 101 to 102-key keyboard that is included in almost all the personal computers (PCs) of nowadays, which has 12 function keys at the top side of it.
1.2 Segments of the keyboard
- Numeric keys
- Alphabetic keys
- Punctuation keys
- Windows Logo key.
- Function keys
- Special keys
Numeric Keys: Numeric keys are keys with numbers from 0 – 9.
Alphabetic Keys: These are keys that have alphabets on them, ranging from A to Z.
Punctuation Keys: These are keys of the keyboard used for punctuation, examples include comma, full stop, colon, question marks, hyphen, etc.
Windows Logo Key: A key on Microsoft Computer keyboard with its logo displayed on it. Search for this on your keyboard.
Apple Key: This also known as Command key is a modifier key that you can find on an Apple keyboard. It usually has the image of an apple or command logo on it. Search for this on your Apple keyboard.
This may be what you are looking for. Check this page
Function Keys: These are keys that have F on them which are usually combined with other keys. They are F1 – F12, and are also in the class called Special Keys.
Special Keys: These are keys that perform special functions. They include: Tab, Ctrl, Caps lock, Insert, Prt sc, alt gr, Shift, Home, Num lock, Esc and many others. Special keys differs according to the type of computer involved. In some keyboard layout, especially laptops, the keys that turn the speaker on/off, the one that increases/decreases volume, the key that turns the computer Wifi on/off are also special keys.
Find out more from this place.
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